Daily Archives: March 31, 2009

Ideas For The Suggestion Box

Our current challenging economic conditions have higher education institutions searching far and wide for ways to cut costs and stretch every dollar. The old “do more with less” philosophy is back with a vengeance. Lost state revenues have been absorbed by every unit at my institution, but the administration wanted to know how it could save even more budget dollars. Lo and behold we now have a web page where anyone can submit a suggestion for how the university could save money or gain efficiency. Even though no incentives were offered hundreds of ideas poured forth from the masses.

I submitted some ideas the first day the box was available. I had just come back from my morning workout at the campus gym and I was brimming with observations on how to cut waste at the fitness center. One towel to a person. That would cut laundry costs. Eliminate the piped in music. Everyone’s got earphones attached to their skulls. Shut down the television monitors in the weight room. Guys and gals pumping iron aren’t interested in what Oprah has to say. Do we really need liquid soap dispensers in the showers? Even college kids can afford bars of soap, and most of the ones I observe opt for a total body spray of AXE rather than a shower (if that sounds disgusting it smells much worse). A good start I thought, but wondered if I could come up with something a bit more profound.

It never occurred to me that I was missing something totally obvious for a librarian until I read a post written by WIRED magazine’s creative guru, Kevin Kelley at his “The Technium” blog. Kelley wrote an intriguing post about ownership vs. access – and he concludes that ownership is a concept that has run its course. Then it came to me. Why should anyone on our campus have the institution pay for a personal subscription to any print newspaper, magazine or journal if the library subscribes to an e-version of that publication? Here’s how Kelley sees it:

Suddenly ownership is not so important. Why own, when you can get the same utility from renting, leasing, licensing and sharing? But more importantly why even possess it? Why take charge of it at all if you have instant, constant, durable, full access to it?…Access is so superior to ownership, or possession, that it will drive the emerging intangible economy. The trend is clear: access trumps possession. Access is better than ownership.

It struck me that all libraries are built on the premise of giving everyone equal access to a commons of information, and that in turn can collectively save the community money. People have depended on libraries for access rather than ownership for generations. Kelley even points out that libraries share the qualities of the web and public roads in that they offer a social common good.

Here was my simple suggestion for saving institutional dollars. The university should no longer pay for a subscription for any publication to which the library already provides an electronic version. I gave two examples of how this can benefit the university. First, the obvious one – cost cutting. Consider the Chronicle of Higher Education. The Library has a site license that makes it accessible to anyone with a university network account. I imagine our various administrative and academic departments hold dozens of subscriptions to the Chronicle. If we dropped them all that would contribute to hundreds or thousands of dollars in savings. Add in the cost of any scholarly journals and you could be talking real money. And over time it would really start to add up. But could people live without their print publications? We may not have a choice.

I admit that I like to read the paper version of the Chronicle, but in the year since we added the site license I increasingly find myself saying “read that one already this week” since I’m reading more online. And I’ve never had a paper copy of Inside Higher Ed and I can’t even imagine needing it in that format. The second benefit is that eliminating all this paper makes us a greener campus. My institution has committed to achieving sustainability via green campus initiatives. I imagine any number of these paper copies end up in trash bins. Eliminating paper subscriptions eliminates paper waste. A less obvious benefit is that it capitalizes on the significant institutional investment in electronic publications…and an even less obvious benefit is that it drives more campus community members to our academic library resources. Better for us.

I finished my suggestion with the bold statement that our university president should publicly commit to sacrificing her paper subscription to the Chronicle, and indicate that others should follow her lead by using the Library’s site license to access all the electronic content. While good ideas can emerge from anywhere in the organization, bold initiatives that save dollars and help make us greener need the very obvious support of the institution’s top leaders. We the employees need to know that our leaders are making the same sacrifices they ask us to endure.