Daily Archives: January 10, 2011

Your To-Do List: Print, Digital, Hybrid

The start of a new year is a time for resolutions, and getting more organized and getting things done (GTD) is right there at the top of many resolution lists. For many of us, the common “to-do” list is our go-to indispensable tool for accomplishing both tasks. There are lots of different approaches to compiling and maintaining a basic to-do list. You can simply write things done on a piece of paper and tape it to your computer monitor or pin it on your bulletin board, or you can try to be more systematic – and there are more sophisticated (and sometimes fee-based) programs and software out there to aid in the process.

A colleague recently shared wanting to get back to a more rigorous GTD regimen, and I provided some supportive words on the value of making that commitment. It’s easy to get overloaded with things to do, and it helps to have a systematic approach to staying organized and on top of projects. So I shared this photo:
A look at StevenB's approach to the to-do list

You can see that I employ a hybrid approach, using both paper and digital. But there is a system at work. Paper is for more immediate things I have to do – today or in the next few days. My iGoogle to-do widget is where I keep upcoming projects that are broader in scope, such a paper or presentation. That helps me to keep those bigger projects on my radar screen. I can modify them by low, medium or high priority, but it would be nice to have something a bit more sophisticated for tracking the progress of each project. Do I need to get started or have I already done that? Which projects are near completion? I will add deadline dates when appropriate.

I sent this photo to my colleague to show him how I’m approaching my to-do list. He replied to let me know he’s no longer using paper at all, and is totally digital. Indicating that since his iPhone is a constant companion, it made sense to keep the GTD to-do list there using an app made just for this purpose. It looks (at least one screen) like this:

An all-digital approach to a to-do list

An all-digital approach to a to-do list

I think this looks like an interesting system, and I imagine it has some of the sophistication I’d like to have. But as I shared with my colleague, for my to-do list to work for me – it really has to be in front of my face all day. My Droid is also a constant companion, but I don’t have it sitting on my desk all day, and I find it much faster to use a pencil to modify a listed item or cross out a completed project. I’d get bogged down having to constantly get into the software to edit or add to my list.

The bottom line is that it’s a good thing to have some sort of systematic approach to your to-do list for GTD. Whether you prefer paper or digital or some combination is up to you – as long as it’s a system that works for you and keeps you on top of your projects so that you control them and not the other way around.