Collaboration Moves at the Speed of Trust

To work in higher ed these days is to grapple with institutional change. There’s no escaping it. Within our organizations, we’re experiencing structural, financial, curricular, pedagogical, or technological change — likely some combination thereof. We are working in a turbulent time. 

This turbulence churns up doubt and creates strong ripple effects: suspicion and fear, not to mention low morale. Yet successfully navigating these waves of institutional change requires confidence in our leadership, in a shared vision, in our ability to collaborate. 

You’ve heard that saying, collaboration moves at the speed of trust? We asked some librarians for their thoughts on the trust problems they’re seeing and how they’re building trust with their colleagues. Given the subject matter, we opted to anonymize this post. 

Have thoughts you’d like to share, too? Drop us a line in the comments. 


Have you seen the trust-in-higher-ed problem playing out in your past/current institutions? How so?

Response: One of my Directors of Libraries did not exactly instill trust among library staff. The Director claimed to be transparent in their decision-making, but library staff questioned their direction, with questionable decisions on budgeting, hiring, and new library services and technology. When asked respectfully, the Director was evasive and somewhat confrontational. This distrust feeds into work culture, creating a culture of fear and suspicion; it’s not a great place to work when that happens.

Response: At my institution, we had a very unfortunate situation play out with a partner that has seemed to pit the university vs. the local community. It was a PR nightmare, to say the least, and although the university is an anchor in this town and area of the country it’s severely wounded the local trust. As an example – social media posts that have nothing to do with said situation get comments about it because folks are so upset.

Response: As the budget situation at my public institution has worsened since the pandemic, we’re seeing very low levels of trust by faculty and staff in the upper administration. Several new administrators have come in over the past few years who have said they value communication, collaboration, and shared governance, though they have embarked on new, costly initiatives without input and now seem surprised at the pushback they’re receiving. While it can absolutely be true that higher educational institutions can be slow to change, especially if feedback is truly sought and accommodated, I think that often the lack of transparency and collaboration ends up dooming new initiatives from the outset, making things harder for faculty, staff, and ultimately for administrators.

What has undermined your trust in your past/current institutions? 

Response: At both my past and current institution, a boys club mentality has undermined my trust in these institutions. When sitting on committees at a campus level, it’s disappointing to spend time and energy in those meetings but feel like the men in the room, and in positions of power, already have an agenda and we are there simply to go through the motions. It feels both difficult to make progress and is frustrating to think that your ideas (and ideas of your colleagues not in this club) are dismissed and not taken seriously. 

Response: One thing that has undermined trust where I’ve worked is fake consultation. This is where library staff have been consulted on decisions, or appear to be part of the decision-making process in some capacity, but when recommendations are proposed, the decision seems to have been made from the start, as they would have been without consultation. When this happens over, and over, and over, trust is undermined.

Response: In my institution, the stark contrast between our leader in libraries and the broader administration (president, provost, etc) undermines the trust in the latter. Our Dean of Libraries is clear, transparent, and refers to a “life-work” balance instead of the other way around. We feel supported by them, and know that they are a staunch advocate for the Libraries in the many broader campus meetings they take part in. 

The president and provost, however, are not as transparent. Once asked (or sometimes forced to an answer by tuition-paying parents) they willingly talk about things like the university budget and the new process about hiring. But they didn’t choose to speak about it on their own. Without explanations, there has been a new admin hired right at the end of spring semester last year (so, once most faculty left) and now there is a new position in the provost’s office, which has also not been elaborated on. That position was posted at around 4:15pm on a Friday. It’s like they either don’t see the optics problem, or they simply don’t care. 

Oh, and did I mention we’re moving to a zero-based budget university-wide with mere weeks to submit, with an administration that prides themselves (overly so) on being data-driven? It doesn’t exactly build any trust whatsoever. 

Response: I’ve also been struck by a boys club mentality in a previous institution, which was coupled with a lack of transparency from the president and head of finance about budgeting. The impression I had was that the president knew best how to allocate funds, and the library was far down the list of priorities for him. It was difficult for us in the library to plan from semester to semester because we could not trust that resources would be available for us to do our jobs, and morale was (not unexpectedly) a challenge.

What has fueled, reinforced, or stabilized your trust in your past/current institutions? 

Response: In the last year, the institution I currently work at has brought in a new president, provost, and CFO. When sitting in the crowd for the president’s remarks upon the announcement of her hire, I felt hopeful about the future of the institution. Both the president and provost have done the work of showing up for events across campus, making time in their schedule to come to the library and listen to our ideas and concerns, and have communicated transparently about their work and external factors impacting our institution. I have seen the impact of this energy, on the dean of our library, the people I supervise, and colleagues outside the library. While our campus and budget problems aren’t completely solved, there’s a new level of trust that has re-energized us and made us feel a little more hopeful. 

Response: Transparency; give me the reasons why a decision is being made. I don’t necessarily have to agree, but at least I can see the reason and I don’t have to guess or speak with colleagues for their opinions, which fuels gossip and can worsen work culture.

Response: I echo transparency. The gossip at my institution is out of control because the higher-ups are making moves without making sure that folks understand where those moves come from. I’m not saying that everything needs to be qualified and explained; I am saying you need to consider how things look to everyone that works under you, and make decisions about how to explain your actions.

What have you done to build trust with colleagues and teams? 

Response: I’ve thought about this a lot. I’m a big fan of confiding in others and being vulnerable. I think this helps build long-term relationships that are built on a solid foundation of trust. Honesty and empathy, which can be common in long-term relationships, are huge components of building trust. 

Response: My past professional experiences have shown me the importance of consistency in building trust. As a department head, I work to consistently show up for my team and for people within the library. In my current context, that plays out with me being on-site, keeping an open door and drop-in policy, and having frequent conversations with the department about workload and capacity. I do my best to communicate what I know, build consensus and make collaborative decisions as much as I can, and celebrate successes. I feel like it’s always a work in progress and maintaining trust is a verb, not something that can be attained and then you can coast. 

Response: The open-door policy I have with members of my department has been crucial for the team to build trust in one another, especially with half of the entire department being new in one year. I know I can go to anyone’s office with a question, even our chair, and either get an answer or have a discussion on where we might find said answer. Us newbies have also been trying to build rapport with other departments in the library, which have historically been a bit siloed. 

Turn it off and on again: digital literacy in college students

What happened to digital literacy and competency? 

I’ll start this post with some examples of declining digital and computer literacy that me and my colleagues have noticed just in the past academic year with students.  

  • Tried to turn on a lab computer via the monitor, not the tower 
  • Manually added spaces for double-spaced paper 
  • Hitting spacebar to create indents 
  • Not being able to find their downloaded PDF 
  • Saving everything to desktop/not using file directories 
  • Unable to use browser (only uses phone applications) 
  • Not understanding how to navigate Microsoft OneDrive vs computer file directories (or: why doesn’t my paper show up on the computer?) 

I’m sure a lot of these, along with many other examples, sound very familiar to academic librarians. Although the IT Help Desk is just a few feet down from the Library Service Desk at my library, we become tech support in so many ways. The technical understanding of computers, programs, and how they work just isn’t there in many young adults, which might be surprising to some. Surely, the kids who have grown up with technology are good at it, right? They’re “digital natives”? Many a librarian, academic or otherwise, could tell you that that’s not the case.  

The 2018 International Computer and Information Literacy study showed that only 2 percent of students scored at the highest level of computer and information literacy (Fraillon et al, 2020). Yet, Global Web Index’s report on Generation Z says that “[they] are clocking up nearly 7 hours a day online” (2019). Those of us who work in universities, whether as faculty, staff, or otherwise, need to remember that students using technology for interaction and leisure doesn’t necessarily translate to familiarity with tools for academic or professional work. As an example: If I’m on TikTok all day, why would I then know how to use Microsoft Word for APA format in my paper? If I am posting stories to Instagram and direct messaging people, why would I know the difference between cloud storage like Google Drive and the hardware storage of a laptop? 

It’s easier for me to think about this in terms of my own experiences. I had a computer basics class in high school where I learned about the different mechanical parts of a computer, what the abbreviations KB, MB, and GB mean, among other things that I ultimately use every day in my professional and personal life. Someone who came even 2 or 3 years after me at my same high school didn’t have the same thing. Chromebooks were just gaining traction during my senior year, and they were fully implemented a few years after I left. I firmly believe that the rise of these sort of limiting products has limited the digital literacy and competency of today’s students, but perhaps exploring that relationship can be saved for an entirely different blog post.  

I think the ultimate problem with digital literacy is not necessarily the lack of technical knowledge, but the lack of curiosity. Oftentimes when students come to the desk for help with formatting a paper, they haven’t attempted to figure it out themselves. One way to address the lack of curiosity and digital literacy is something many librarians are already doing: modeling inquiry. We perform reference interviews to get more information about the question or issue at hand, and often times, we are figuring out technology issues along with the patron. I am always telling students exactly what I do – no, I don’t remember this off the top of my head, I Google things about programs constantly. Even in our instruction sessions, we model curiosity and exploration; I purposely try not to have canned database searches, because I know how messy research is. Students might not yet. If they see that a librarian can get a “no results found” search or something that isn’t as relevant, they might feel better about continuing to try in their own research process. They can also learn how to search the web for their problems – how many times have you Googled something, gotten completely irrelevant results, and had to change or add keywords? This first attempt is where I find that students might stop, if they do try to figure it out. It’s okay if they can’t find the answer and come ask us anyway – I just want to empower them to try.  

Although they’re of a generation who is quite familiar with technology, everyone’s experience varies. This is why I don’t really like the term digital native (Prensky, 2001). I prefer the term digital learner – none of us are born knowing natively how to use these tools, but they and we are born learning them (Gallardo-Echenique et al, 2015). Since every student comes to us with different backgrounds, experiences, and access, we should focus our efforts on modeling and teaching with inquiry and curiosity. As fast as technology changes, having a solid foundation of curiosity will benefit students for the rest of their lives.  

References 

Fraillon, J., Ainley, J., Schulz, W., Friedman, T., & Duckworth, D. (2020). Preparing for Life in a Digital World: IEA International Computer and Information Literacy Study 2018 International Report. Springer International Publishing. https://doi.org/10.1007/978-3-030-38781-5 

Gallardo-Echenique, E. E., Marqués-Molías, L., Bullen, M., & Strijbos, J.-W. (2015). Let’s talk about digital learners in the digital era. The International Review of Research in Open and Distributed Learning, 16(3). https://doi.org/10.19173/irrodl.v16i3.2196 

Prensky, M. (2001). Digital Natives, Digital Immigrants Part 1. On the Horizon, 9(5), 1–6. https://doi.org/10.1108/10748120110424816 

Unveiling the Deceptive Duo: Inclusive Access and Equitable Access – A Threat to Student Choice and Library Reserves

Academic libraries have a new battle on the horizon: inclusive access and equitable access. These two models are the newest ventures of bookstore vendors to get students to purchase costly textbooks and other course materials. Stealing library jargon to disguise the truth, bookstore vendors are advertising inclusive access and equitable access as being a positive move for universities. These models, however, are far from it.

Inclusive Access

Bookstore vendors market this option as being convenient for faculty and students as students are guaranteed access to course materials on the first day of class. Sounds great, doesn’t it? At first glance, it appears to be truly inclusive; however, this option is deceptive. When faculty choose to use inclusive access, they select their textbook and/or access codes for homework as they normally would. Then, instead of students purchasing these materials on their own, students are billed an additional charge for their tuition to include the cost of the course materials. This means students lose the ability to buy used versus new as well as shop around for their course materials (e.g., Amazon). According to these vendors, they do provide students with an “opt-out” option. The problem with this “opt-out” option is two-fold. One, the ability to “opt-out” is not communicated clearly to students. Bookstore vendors tend to use intimidating language that ultimately prevents students from opting out. Two, if students “opt-out” of an access code needed to complete their homework, they are unable to submit their homework; therefore, they will likely fail the class. How is that inclusive?

Equitable Access

While I had heard of inclusive access, the equitable access model was unbeknownst to me until recently. According to bookstore vendors, equitable access is a model that, like inclusive access, ensures that all students have access to their required course materials on the first day of class. Prior to classes beginning, students would receive a box of all of their needed materials. Again, this sounds great, doesn’t it? The catch is found in how students are billed for these materials. Once faculty make their textbook and course material selections, the university divides the total cost of all faculty-selected items amongst all students. Then, every student is charged the same “textbook cost” fee as part of their tuition and fees. While this may be beneficial to students majoring in subjects such as chemistry or accounting, majors notorious for high textbook costs, this is a huge disservice to majors with historically low textbook costs, such as English or history. This model also takes away the ability for students to shop around for cheaper alternatives to new textbooks and provides zero transparency in how much their materials actually cost. This means that a student who could purchase all of their textbooks used for a total of $30 could instead be charged $600. How is that equitable?

Contract Limitations for Academic Libraries

In addition to the effect inclusive and equitable access models have on students, the contracts to implement them can severely impact and even eliminate libraries’ efforts in providing course reserves and other textbook support to students. For instance, one bookstore vendor’s contract explicitly prohibits libraries from purchasing a copy of a course textbook to place on reserve in the library for students to check out. With the equitable access model, libraries would be completely written out of the textbook equation. If universities began shifting towards these models, my position as an Affordability and Digital Initiatives Librarian, as well as similar positions, would be eliminated, and the major strides made in providing true equitable access to textbooks through academic libraries would come to a halt.

Federal Intervention

The good news is that the Department of Education is aware of and currently discussing these misleading models. As the Biden-Harris administration works towards adopting more open policies, they have turned their focus towards higher education. More specifically, on January 2, 2024, the Department of Education released six issue papers with proposals for more student-friendly policies. One of these papers propose to “eliminate the provision allowing institutions to include the cost of books and supplies as part of tuition and fees.” If passed, this proposal would be a huge win for academic libraries.

You can find out more information about the Department of Education’s movement to restrict these models at https://www2.ed.gov/policy/highered/reg/hearulemaking/2023/program-integrity-and-institutional-quality-session-1-issue-paper-cash-management-final.pdf

Generative AI & the Evolution of Academic Librarianship

During my first week as an academic librarian, many faculty discussions on campus were regarding the issue of generative AI software, such as ChatGPT. A majority of the faculty at a panel discussion held on campus about AI expressed concerns over plagiarism, copyright, academic integrity, etc. Those on the panel, however, commented on how beneficial using AI was. When asked more specifically on what faculty should do to combat potential cheating from using generative AI, the panel seemed in agreeance on an answer: educate your students on how to responsibly use AI.

I will admit; prior to starting my career as an academic librarian, I had never used generative AI. Of course, I saw generative AI blasted all over the news and saw updates on sites and apps like Snapchat, but I never understood what generative AI was. I did not have any interest in learning about it either. After attending the panel discussion, however, I was reminded of a book I read called Who Moved My Cheese? by Dr. Spencer Johnson. I was assigned to read Who Moved My Cheese? by a professor in graduate school and often refer back to it (I highly recommend reading it if you have not already done so). The book explains how change can happen unexpectedly, and when it does, it is better to adapt and move forward than be left behind. Feeling like I was being left behind while other faculty embraced generative AI, I decided to learn as much as I could about it.

Although I read numerous articles and watched hours of YouTube videos, I was still confused as to how generative AI worked. Near the end of August, my dean notified the library faculty of a course offered through ALA’s eLearning platform. The course was titled Exploring AI with Critical Information Literacy and taught by Sarah Morris. I enrolled in the course and learned about the development and usage of generative AI and machine learning, current discussions around AI, opportunities and challenges for AI usage in higher education, and how to engage AI as an academic librarian. Throughout the course, we examined AI through a critical lens and discussed strategies for AI to be incorporated at our own institutions. I enjoyed the course and found the lesson on prompt engineering to be the most intriguing.

One of the ways in which academic librarians can enter the generative AI realm in higher education is through teaching faculty and students prompt engineering. Prompt engineering is strategizing your generative AI input to obtain your desired output. While one can simply ask ChatGPT a standard question, prompt engineering recommends telling ChatGPT through what lens to answer the question. For example, if I was wondering how to craft a lesson for my class on implicit bias, I could plainly input:

“What lesson on implicit bias could I give my college class?”

Using prompt engineering, a better input would be:

“Act like an Academic Librarian teaching a college course on critical thinking. Design a lesson about implicit bias. Include topics for the class to discuss in small groups.”

While the results appeared similar, the detailed prompt elicited a result more applicable to my course by covering topics such as bias in information sources and media literacy.

Another way academic librarians can educate faculty and students on generative AI is on responsible use. More specifically, we can create lessons and workshops around copyright, academic integrity, and the reliability of the output. I tried this with my critical thinking class. I first introduced the university’s academic integrity policy, including definitions of cheating and plagiarism. Because the majority of my class was unfamiliar with generative AI, I briefly explained how generative AI worked. Afterwards, I had the students discuss the potential benefits and challenges of using generative AI. Using my personal account (my university does not support the use of ChatGPT), I asked ChatGPT and had the students read the output. I stressed that when used responsibly, ChatGPT can be a great resource for brainstorming; however, I cautioned my students from using it for writing assignments due to plagiarism, copyright infringement, and incorrect information. To illustrate this point further, I informed my students of the two attorneys in New York who acquired case law through ChatGPT. The attorneys did not fact-check the case law, and the judge discovered that the case law actually did not exist. The cases ChatGPT cited were made up. Overall, the lesson was a success. Many students chose to explore generative AI in more depth for the final projects.

By embracing generative AI, academic librarians can increase their skillset and become a useful resource for faculty and students navigating the rapidly evolving world of AI. It will be interesting to learn about how varying universities respond, if they have not done so already. I imagine we will see new policies implemented on campus, positions established, and roles altered.

Contract Positions and Leave Coverage for Academic Librarians

Contract and term positions are all too common for early-career academic librarians. Shrinking post-secondary budgets, demand for academic librarian positions, doing more with less, and persistent vacant positions means landing a permanent and continuing position can be challenging. Job precarity is a reality for many of our early-career colleagues.

Sajni Lacey, in the article “Job Precarity, Contract Work, and Self-Care,” convincingly writes that employers must do more to look after their precarious employees, including caring for and supporting contract library workers. Lacey’s powerful final lines read, “[w]e need to hold each other accountable for how and why we use precarious work in libraries.”

Lacey’s final line is prescient when looking at my library at the University of Manitoba. Several years ago, our librarians discussed our usage of contract positions to cover for librarians on leave– whether that’s research, administrative, sick, or parental leave. We were wondering if there was a better way to cover for librarians who go on leave than relying on term positions. A committee was struck to survey how other Canadian academic libraries handle leaves, document our current process, and to offer recommendations.

I volunteered for the committee since at the time, I recently obtained a continuing position; prior to this I was working in a term position. In this term position, I was in a newly-created position at our library: a Leave/Vacancy Replacement Librarian. These positions are intended to swap in and out of our different libraries, covering the duties of librarians who are on leave or for vacant positions. The job description is very general, as you could be placed in pretty much any library or unit in our system. Though on contract, it’s a faculty-level position, giving you a fair salary and health benefits, although you need to go through the faculty-level interview process to get the position—as well as each time to interview for future continuing positions.

Our committee’s process was to see what other Canadian academic libraries do to cover leaves—if anything—, identify the core work of librarians that needs coverage, and provide recommendations to how this work will best be covered. Some of the questions our committee asked were: What’s common at other Canadian academic libraries? What are the core duties that could (or should) be performed by coworkers and those by a replacement? Is there a way to transition from term to continuing positions? What would this look like for covering leaves?

One suggestion, and the suggestion that led to the committee’s formation in the first place, was to make the term coverage positions continuing. Since librarians on leave still receive their salary, this makes it difficult to hire continuing coverage librarians. As well, as someone who had recently been in this position, I couldn’t imagine being a coverage librarian permanently; it’s disruptive to move positions every six months to a year.

After our committee surveyed other Canadian academic libraries—many of whom do not cover leaves at all—and discussed various issues specific to our institution, we collaboratively wrote up our findings in a report and fine-tuned our conclusions and recommendations. Ultimately, we were going to continue with our faculty-level term positions for covering librarians on leave. Thankfully, these positions provide health benefits, vacation time, and PD funding, all things that Yoonhee Lee touches on in an American Libraries article, despite these positions being precarious.    

After our research, discussions, and writing, we realized that the status quo is the solution – and that’s okay; “[p]recarity within and outside of libraries is tied to larger structural forces, and no one library or librarian can craft a universal solution,” Lee writes. We did thoughtful and intentioned problem solving, in earnest, and continuing to cover leaves with librarians on term was the most realistic answer to our committee’s question.  Sometimes the best way forward is to continue doing what you’ve been doing. Our committee did make progress, though; you don’t know if the way you’re currently going is the best way, if you don’t look deeper into it.  

How does your library handle contract or part-time library work? I’m interested to know if you get leaves at your library, and if so, whether your library covers for librarians on leave?